Microsoft Office Tutorials and References
In Depth Information
Presenting with Two Screens
looks at the entire range of audio-visual options from which you can choose. There are
many models of projection equipment in conference rooms all across the world, but most of
them fall into one of these categories:
Noncomputerized equipment. This can include an overhead transparency
viewer, a 35mm slide projector, or other older technology. You face two chal-
lenges if you need to work with this category of equipment: One challenge is
fi guring out how the equipment works because every model is different, and
the other challenge is producing attractive versions of your slides to work
with the older technology. There are companies that can produce 35mm slides
from your PowerPoint fi les, or you can invest in a slide-making machine your-
self. For transparencies, you simply print your slides on transparency fi lm that is
designed for your type of printer.
Single computer with a single monitor. If there is a computer with a monitor in
the meeting room, then you can run your presentation on that computer. You can
do this with the Package Presentation for CD feature that is discussed in the pre-
ceding sections and then run the presentation directly from the CD, provided that
PC has PowerPoint or the PowerPoint Viewer on it.
Single computer with a dual-monitor system. On systems with dual monitors, one
monitor is shown to the audience and the other is for your own use, via Presenter
View. This is useful when you want to display your speaker notes on the monitor
that the audience does not see. However, you might need to set up multi-monitor
support in Windows so that you can view different displays on each monitor.
Projection system (LCD) or large monitor without a computer. If the meeting
room has a large monitor but no computer, you will need to bring your own laptop
computer and connect it to the monitor. Most of these systems use a standard VGA
plug and cable.
The following sections look at some of these options in more detail.
Presenting with Two Screens
If you have two monitors — either your laptop computer screen and an external monitor
or two external monitors hooked up to the same computer — you can display the presenta-
tion on one of them and your own notes on the other one. This is a very handy setup! The
details are covered in the next sections.
To use two screens, you need the full version of PowerPoint on your laptop, not just the PowerPoint Viewer. You also
need compatible hardware. For example, your laptop must have an external VGA port and a built-in video card that
supports DualView (a Windows feature) in your version of Windows. If you have a desktop computer, you must have
two separate video cards or a video card with two separate video ports.
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