Microsoft Office Tutorials and References
In Depth Information
Creating a Link to a Website or FTP Site
If you are choosing a custom show and you want the presentation to continue from the original spot after show-
ing this custom show, mark the Show and Return check box (see Figure 19.5). This check box is not available for
individual slides. For an individual slide, put a Return action button on it to return to the previously viewed slide.
Hyperlinking to custom shows and using the Show and Return feature instead of linking to individual slides helps to
avoid jumping to the next slide after the hyperlinked slide. See the section “Creating Your Own Action Buttons” later
in this chapter.
Creating a Link to a Website or FTP Site
If you want to link to a website or FTP site, you can simply type the address directly into
any text box. Alternatively, you can use the Insert Hyperlink command to create the link.
When the Insert Hyperlink dialog box is open, if you don’t know the address you want to
refer to, you can browse for it. Here’s how:
1. Leaving the Insert Hyperlink dialog box open, switch out of PowerPoint and
back to Windows.
2. Open a web browser and navigate to the page to which you want to refer.
3. Switch back to PowerPoint. The address is fi lled in for you in the Address box.
4. Continue creating the hyperlink normally.
You can also copy and paste a URL into the Address box, or choose a page from the Browsed Pages list.
Creating a Link to a File on Your Hard Disk or Network
You can also create a hyperlink to any fi le available on your PC’s hard disk or on your local
area network. This can be a PowerPoint fi le or a data fi le from any other program, such as a
Word document or an Excel spreadsheet. Or, if you don’t want to open a particular data fi le,
you can hyperlink to the program fi le itself so that the other application simply opens.
For example, perhaps you have some detailed documentation for your product in Adobe
Acrobat format (PDF). This type of document requires the Adobe Acrobat Reader. So you
can create a hyperlink with the text “Click here to read the documentation” and link to the
appropriate PDF fi le. When your audience member clicks that link, Adobe Acrobat Reader
opens and the documentation displays.
Remember that not everyone has the same applications installed that you do. For example, although Adobe Acrobat
Reader is free, many people don’t have it installed yet. You might want to add another hyperlink or button to your
slide that users can click to download a free viewer for the application’s data from the Web if needed.
 
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