Microsoft Office Tutorials and References
In Depth Information
Restricting Access
1. Choose File
Protect Presentation
Encrypt with Password. The
Encrypt Document dialog box opens.
2. Type a password in the Password text box and click OK. A Confi rm Password dia-
log box appears.
3. Retype the same password that you typed in step 2 and click OK.
When anyone attempts to open the fi le in the future, a password prompt will appear. They
must enter the password and click OK to continue.
To remove a password, returning the document to its original unencrypted status, follow
these steps:
1. Choose File
Protect Presentation
Encrypt Document. The Encrypt
Document dialog box opens.
2. Delete the contents of the Password text box.
3. Click OK.
Notice that you do not have to know the password to remove it if the i le is already open. Do not leave encrypted pre-
sentations open on your computer when you step away from your desk if security is an issue.
Restricting Access
If you have access to a Digital Rights Management (DRM) service, you may be able to grant
people access to your presentation while removing their ability to edit, copy, or print it.
To check this out, choose File
to Digital Rights Management Servers and Get Templates. Then follow the prompts to con-
nect to the DRM server for your network. If you aren’t on a network that supports this, you
won’t be able to use this feature. Check with your company’s network administrator to fi nd
out if DRM is available.
Protect Presentation
Restrict Access
Adding a Digital Signature
A digital signature enables you to “sign” a document on your computer — for example, to
approve a draft. To sign a document, choose File
Protect Presentation
Add a Digital Signature. If you do not yet have a digital ID set up on your PC, a prompt
appears asking if you want to get one. Click Yes, and on the web page that appears, review the
options for digital signatures and sign up with one of the companies. (A charge applies.)
Creating a PDF or XPS Version of a Presentation
PDF is a very common format for distributing documents in read-only format. The acronym
stands for Page Description Format ; it’s a proprietary format owned by Adobe. XPS is the
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