Microsoft Office Tutorials and References
In Depth Information
Converting a Presentation to a Video File
2. Navigate to the location where you want to save.
3. Open the Save as Type drop-down list and choose PDF or XPS, as desired.
4. Type a filename in the File Name box if you do not want to use the same name
as the presentation file itself.
5. In the Optimize For section, choose Standard or Minimum Size, depending on
the intended use for the file. Standard maintains the quality of the graphics;
Minimum Size compresses them.
6. (Optional) Click Options to open the Options dialog box, from which you can
make the following choices (and then click OK to return) :
Range. You can choose which slides to publish (the default is all of them).
Publish What. You can choose whether to publish slides, handouts, notes pages,
or Outline view.
Include Non-Printing Information. You can choose whether or not to include
document properties and document structure tags for accessibility.
7. Click Publish. The document is created.
Converting a Presentation to a Video File
Another way to distribute a presentation is to make a video of it. Viewers can see the pre-
sentation exactly as you intended, including narration, animations, and specifi c timings
between slides, and they don’t need PowerPoint to do so. All they need is an application
capable of playing back video clips (which nearly all operating systems have).
You can output your presentation as either an MPEG-4 video or Windows Media Video
(WMV) video clip. These formats will play in almost any digital video player software, such
as Windows Media Player, and can be distributed via e-mail, on disk, or on a website.
To save a presentation as a video, follow these steps:
1. Be sure that you have finalized your presentation, including all text changes,
animation, and narration.
2. Choose File
Create a Video. Options appear to confi gure the video
settings, as shown in Figure 20.11.
Export
3. Click Computer & HD Displays, opening a menu of sizes. Then click the one that
is most appropriate for your distribution method. (If you are going to distribute on
computer, leave it at the default setting.)
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4. Confirm whether you want to use the timings and narrations you recorded.
The default is Use Recorded Timings and Narrations. If you leave that selected,
PowerPoint will use them for any slides that have them; for any slides that are not
set to automatically advance, the default timing will be used.
 
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