Microsoft Office Tutorials and References
In Depth Information
Notes Page View
Reading view is like Slide Show view except it runs within the PowerPoint app window
rather than full screen and it doesn’t have the powerful slide show tools that you get with
Slide Show view (covered in Chapter 18), such as the ability to draw on a slide or skip to a
certain slide. You still see the PowerPoint app’s title bar, and you still see the status bar at
the bottom. You can move between slides by clicking with the mouse or by using the arrow
keys on the keyboard. As with Slide Show view, you can exit from Reading view by pressing
Esc to return to the previously accessed view.
Notes Page View
When you give a presentation, your props usually include more than just your brain and
your slides. You typically have all kinds of notes and backup material for each slide — fi g-
ures on last quarter’s sales, sources to cite if someone questions your data, and so on. In
the old days of framed overhead transparencies, people used to attach sticky notes to the
slide frames for this purpose and hope that nobody asked any questions that required div-
ing into the four-inch-thick stack of statistics they brought.
Today, you can type your notes and supporting facts directly in PowerPoint. As you saw
earlier, you can type them directly into the Notes pane below the slide in Normal or Outline
view. Just click the Notes button in the status bar to display the Notes pane, and start typ-
ing away. However, if you have a lot of notes to type, you might fi nd it easier to work with
Notes Page view instead.
Notes Page view is accessible only from the View tab. In this view, you see a single slide
(uneditable) with an editable text area below it called the notes placeholder , which you can
use to type your notes. See Figure 1.23. You can refer to these notes as you give an on-
screen presentation, or you can print notes pages to stack neatly on the lectern next to
you during the big event. If your notes pages run off the end of the page, PowerPoint even
prints them as a separate page. If you have trouble seeing the text you’re typing, zoom in
on it, as described in the next section.
Zooming In and Out
If you need a closer look at your presentation, you can zoom the view in or out to accom-
modate almost any situation. For example, if you have trouble placing a graphic exactly at
the same vertical level as some text in a box next to it, you can zoom in for more precision.
(The new Smart Guides feature in PowerPoint 2013 helps with that situation too.) You can
view your work at various magnifi cations on-screen without changing the size of the sur-
rounding tools or the size of the print on the printout.
In Normal view, each of the panes has its own individual zoom. To set the zoom for the
Thumbnails pane only, for example, select it fi rst; then choose a zoom level. Or to zoom
only in the Slide pane (the main editing pane), click it fi rst. In a single-pane view such as
Notes Page or Slide Sorter, a single zoom setting affects the entire work area.
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