Microsoft Office Tutorials and References
In Depth Information
Color/Grayscale/Pure Black and White Views
Color/Grayscale/Pure Black and White Views
Most of the time you will work with your presentation in color. However, if you plan to
print the presentation in black and white or grayscale (for example, on black-and-white
handouts), you should check to see what it will look like without color.
This Color/Grayscale/Pure Black and White option is especially useful when you are preparing slides that will even-
tually be faxed because a fax is pure black and white in most cases. Something that looks great on a color screen
could look like a shapeless blob on a black-and-white fax. It doesn’t hurt to check.
Click the Grayscale or the Pure Black and White button on the View tab to switch to one
of those views. When you do so, a Grayscale or Black and White tab becomes available. The
Grayscale tab is shown in Figure 1.29. From its Change Selected Object group, you can fi ne-
tune the grayscale or black-and-white preview. Choose one that shows the object to best
advantage; PowerPoint will remember that setting when printing or outputting the presen-
tation to a grayscale or black-and-white source.
Select a grayscale or a black-and-white preview type.
When you are fi nished, click the Back to Color View button on the Grayscale or Black and
White tab. Changing the Black and White or Grayscale settings doesn’t affect the colors on
the slides; it only affects how the slides will look and print in black and white or grayscale.
Opening a New Display Window for the Same
Have you ever wished you could be in two places at once? Well, in PowerPoint, you actually
can. PowerPoint provides a way to view two spots in the presentation at the same time by
opening a new window.
To display a new window, display the View tab and click New Window in the Window group.
Then use Arrange All or Cascade to view both windows at once.
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