Microsoft Office Tutorials and References
In Depth Information
Saving for the First Time
The main drawback to using your SkyDrive is that if your Internet connection isn’t avail-
able, neither are your fi les. People with intermittent or inconsistent Internet service may
want to store fi les on the local hard drive, where they are always available. Saving to your
Documents library is a safe bet, but you can also create your own folders on your hard drive
and save there.
If you have a local network in your home or offi ce, you might have a central fi le storage
location on that network. For example, all the people in your department might save their
fi les to the same network share so that the fi les are available to everyone at all times. Some
companies maintain SharePoint servers for fi le sharing; others just make network drives
and folders available to all the users who need them.
If you want local portability, consider saving to a removable drive such as a USB fl ash drive
or an external hard drive. You can then plug the storage device into some other computer
whenever you need fi le transport, and you don’t have to worry about a network or Internet
connection being available.
Saving for the First Time
If you haven’t previously saved the presentation you are working on, Save and Save As do
the same thing: They open the Save As screen. From there, you can specify a name, fi le
type, and fi le location. Follow these steps:
1. Choose File
Save. The Save As screen appears. Your SkyDrive is selected by
default, as shown in Figure 2.6.
2. (Optional) If you want to save to your Documents library, click Computer.
Each user has a Documents library, which is a composite location that represents multiple actual folders. If you
save to the Documents library, the i le is actually saved in the default storage location for the library, which is C:\
Users\ username \My Documents where username is the Windows user name.
3. Click the Browse button. The Save As dialog box opens.
To save in a different location than your SkyDrive or computer, see the section “Changing Drives and
Folders” later in this chapter. To save in a different format, see the section “Saving in a Different
4. In the File name box, type the name you want to use for the presentation,
replacing the placeholder name that appears there. See Figure 2.7.
5. Click Save. The fi le is saved.
Filenames can be up to 255 characters. For practical purposes, however, keep the names
short. You can include spaces in the fi lenames and most symbols except <, >, ?, *, /, and
\. However, if you plan to post the fi le on a network or the Internet at some point, you
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