Microsoft Office Tutorials and References
In Depth Information
Changing Drives and Folders
Changing Drives and Folders
By default, all fi les in PowerPoint (and all of the Offi ce applications) are saved to your
SkyDrive. Each user has their own personal storage area in SkyDrive so that each person’s
documents are kept separate. It’s a convenient save location for beginners because they
never have to worry about changing the drive or folder.
However, more advanced users will sometimes want to save fi les to other locations. These
other locations can include local hard disk locations (both the Documents library, as you
saw in the previous section, and other folders), fl ash drives, other hard disks in the same
PC, hard disks on other PCs in a network, hard disks on web servers on the Internet, or
writeable CDs.
The navigation pane on the left side of the Save As dialog box is home to several collaps-
ible/expandable categories. Double-click a category to open it and then make selections
from within it (see Figure 2.8). You can choose from the following categories:
2
Favorites. Shortcuts for popular locations such as Downloads and Desktop appear
in the Favorites list, and you can also add your own shortcuts here.
Add your own favorite locations to the Favorites list by dragging their icons into it.
Libraries. Libraries are virtual folders that organize locations by the types of fi les
they contain. Double-click Libraries and then click through a category such as
Documents or Pictures.
Homegroup. Windows 7 has a home networking feature called Homegroup; if you
use it to set up your network, you can browse other network computers by clicking
here.
Computer. Browse the complete drive and folder listing for your local PC here.
You can also navigate via the Address bar. The Address bar shows the path to the currently
displayed location. You can jump directly to any of those levels by clicking the name there.
You can also click the right-pointing arrow to the right of any level to see a menu of other
folders within that location and jump to any of them from the menu, as shown in Figure 2.9.
Saving in a Different Format
All PowerPoint 2007, 2010, and 2013 fi les save by default in an XML-based fi le format called
PowerPoint Presentation ( *.pptx ). eXtensible Markup Language (XML) is a text-based cod-
ing system similar to HTML that describes formatting by using inline bracketed codes and
style sheets. XML-based data fi les are smaller than the data fi les from earlier PowerPoint
versions, and they support all of the latest PowerPoint features. For best results, use this
format whenever you don’t have a reason to use some other format.
 
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