Microsoft Office Tutorials and References
In Depth Information
Saving Slides as Graphics
TABLE 2.1 (continued)
Strict Open XML
A variant of XML that fully supports the
Open XML standard.
A presentation that conforms to the new
OpenDocument standard for exchanging
data between applications.
Options and click Save. Then, choose a dif-
ferent format from the Save Files in This Format drop-down list. This makes your choice the default in the Save as
Type drop-down list in the Save As dialog box. Not all of the formats are available here; your choices are PowerPoint
Presentation (the default), PowerPoint Macro-Enabled Presentation, PowerPoint Presentation 97–2003, Strict Open
XML Presentation, and OpenDocument Presentation.
If you consistently want to save in a different format, choose File
Table 2.1 lists a lot of choices, but don’t let that overwhelm you. You have three main deci-
sions to make:
■ PowerPoint 2007–2013 format or backward compatible with PowerPoint
97–2003. Unless compatibility is essential, go with the newer format because you
get access to all of the new features. (See Table 2.2 to learn what you’ll lose with
backward compatibility.) If you use a backward-compatible format, some of the fea-
tures described in this topic work differently or aren’t available at all.
■ Macro enabled or not. If you plan to create and store macros, use a macro-enabled
format; if not, use a ﬁ le format that does not include macro support, for a slightly
safer ﬁ le (because a ﬁ le cannot carry viruses if it can’t carry macro code).
■ Regular presentation or PowerPoint Show. The “show” variant starts the presen-
tation in Slide Show view when it is loaded in PowerPoint; that’s the only differ-
ence between it and a regular presentation. You can build your presentation in a
regular format and then save in show format right before distribution. PowerPoint
shows can be opened and edited in PowerPoint the same as any other ﬁ le.
Most of the other choices from Table 2.1 are special-purpose formats and not suitable for
everyday use. The following sections explain some of those special ﬁ le types.
Saving Slides as Graphics
If you save your presentation in one of the graphic formats shown in the Graphics/Other
section of Table 2.1, the ﬁ le ceases to be a presentation and becomes a series of unre-
lated graphic ﬁ les, one per slide. If you choose one of these formats, you’re asked whether
you want to export the current slide only or all slides. If you choose to export all slides,
PowerPoint creates a new folder in the selected folder with the same name as the original
presentation ﬁ le and places the graphics ﬁ les in it.