Microsoft Office Tutorials and References
In Depth Information
Office 2003 is designed specifically to meet the biggest hurdles that
people who work with information typically face:
Information Fatigue. We deal with lots of data—from reports and
Web sites to meetings and phone calls. We listen to presentations,
watch television, hear Web broadcasts, and go to seminars. We
receive thousands of e-mails per week, subscribe to online
newsletters, and visit discussions and newsgroups. Information flies at us
from all directions at all times, in a huge array of forms. How do we
sift through the glut of data we absorb and keep only what is useful
for our particular job, team, or company? The tools in Office 2003 for
grabbing notes, recording ideas, and sharing thoughts instantly
enable you to get hold of and act on ideas as they occur, reducing
their chances of being buried in a virtual pile of not-so-important
Inefficient collaboration. The idea of workgroups is terrific, but
it often requires a long evolution. How many people worked on
your last annual report? Who managed the process? How many
hours did your manager spend trying to find suitable meeting times
and places? Did using a team approach save you time or cost you
more? The new Office 2003 includes important enhancements for
working collaboratively, including a new meeting workspace service
that helps you organize and facilitate meetings online.
Disconnected islands of data. Does this sound like your office?
Imagine that Accounting prepared a document last spring that
described each of the products in your 2002 line, breaking down the
costs according to your various departments. As you prepare your
proposal for the three new products you want to introduce in 2004,
you find that the document was created in Word but was not part of
an Excel spreadsheet, which means that when a manager corrected
the amounts later in the year, the new totals were never updated. So
you have a choice: You can use the previously corrected document
and make the cost corrections by hand, or you can use the Excel
spreadsheet with the correct values (but not the cost-center
calculations you want), and re-create the information you need. What a lot
of work! Office 2003 helps you use your data more efficiently by
providing Smart Documents, collaboration with Microsoft Office
InfoPath 2003, improved smart tags, and increased support for XML,
which enables you to store your data independent of its form and
use it to produce a variety of end results.
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