Microsoft Office Tutorials and References
In Depth Information
Enhancements in Contacts View
In Contacts view, the Preview Pane displays contacts in alphabetical order, but
you can easily modify the display of contacts by clicking one of the view
options in the Navigation Pane:
Address Cards (the default) displays the contact name and e-mail
Detailed Address Cards shows all available information on the
General tab of the person’s contact file.
Phone List displays contact names and phone numbers only.
By Category shows the contacts organized by assigned categories.
Tip Outlook includes a master list of categories that you can
use as is or modify to suit your business or personal needs.
To add a category designation quickly to individual contacts
without opening the Contact window, right-click a contact and
choose Categories from the context menu; click the category
you want, and then click OK.
By Company lists contacts alphabetically by company name.
Location uses the Country/By Region field (displayed in the Check
Addresses window) to sort and display contacts according to country
By Follow-Up Flag shows all flagged contacts first in the displayed list.
Being able to change how contacts are displayed makes it easier for you
to create a subset of contacts for a specific project. Suppose you’ve identified
six key people to participate in an upcoming diversity program offered by the
HR department. You can go through your contacts and flag potential
representatives from each major department; then in Contacts view, use By Follow-Up
Flag to list those contacts together at the top of the contacts list. You can then
right-click to display the context menu and choose Forward Items. This attaches
the contact info for the employees to an e-mail message that you can then send
to the head of HR. All this will take just a few minutes (or less, depending on
the number of contacts you had to consider), and you can mark another item
off your Tasks list.