Microsoft Office Tutorials and References
In Depth Information
Having immediate access to online team members carries over into the
other applications as well. When you’re working in Word, Excel, or PowerPoint,
whenever the name of one of your online contacts appears in a document
(or in the document workspace or Shared Workspace task pane), the same
“pawn” indicator will let you know whether the person is currently online.
Click to display the context menu and send a message or modify the person’s
contact options.
This seamless integration of messaging and applications lets you send off
a quick question—“What is the official title of that report?”—or ask for
clarification—“Did you want me to use the Verdana or Arial font for the article content?”
as you’re working on your projects. This saves time and effort and reduces the
likelihood that an important question will be forgotten and a critical detail
overlooked.
Note Instant messaging and online presence information is also
available on SharePoint Team Services sites, allowing you to see
when other team members are online and send them an instant
message on the spot.
Comparing Schedules
One of the challenges to successful collaboration is getting everyone on the
same page—and in the same space—at the same time. Setting up meetings
everyone can attend is tricky when you need to coordinate half a dozen busy
professionals. The new side-by-side calendaring feature in Outlook gives you
the ability to share your calendar with others and view others’ calendars by
placing them beside your own. That way, you can easily see which time slots
are open for everyone and which are definitely a no go.
Note You can open others’ calendars only if you are using Microsoft
Exchange.
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