Microsoft Office Tutorials and References
In Depth Information
You might use Search Folders in your organization to store messages from
your favorite clients, track the results from a recent online promotion, collect
information about personal vacation days, gather all correspondence related to
a specific product, or store copies of all departmental e-newsletters.
Quick Handling of Invitations
In Outlook 2003, you can quickly accept or decline (or mark as tentative)
a meeting invitation you receive without even opening the e-mail message.
When a meeting invitation arrives in your Inbox, you’ll see immediately the
response line stretched across the top of the message (you don’t even need to
open the message to see it).
You can simply click your choice in the top of the message while it is
displayed in the Preview Pane and a response is automatically sent to the
sender. If you prefer, you can respond by right-clicking the message to display
the context-sensitive menu and choose the option that fits your choice (Accept,
Tentative, Decline, Propose New Time, or Check Calendar).
Quick Flag Capability
Remember the Flag for Follow-Up capability in Office XP? It has grown
exponentially in Office 2003. Now the Quick Flag feature enables you to mark
a variety of items in your Inbox for follow-up and organize them by up to six
different colors.
Note You might want to create an Outlook note to generate a flag
legend to remind yourself of the meaning of each color.
After you’ve finished flagging items, you can view them as a group by
clicking the For Follow Up folder in the Navigation Pane. Outlook displays all
the flagged items, arranged according to their color type. (See Figure 2-10.)
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