Microsoft Office Tutorials and References
In Depth Information
More Info For more information on creating and managing alerts in
SharePoint, see the section, “Setting SharePoint Alerts,” later in this
chapter.
Additional Document Workspace Features Document workspaces in SharePoint
Team Services offer many additional features that allow you to customize your
sites to the goals and tone of your organization. You can choose to create
moderated sites (unmoderated is the default), create new views that enable you to
display your document libraries in new ways (with expanded field capability),
customize the individual list components on your site by modifying the Web
Parts on which they are based; apply different site templates and create your
own; and ensure the security of your information by setting permissions and
managing roles for specific documents.
Meeting Workspace
Another new collaboration feature in Office 2003 helps you gather and organize
everything (and everyone) related to meetings. The Meeting Workspace is a Web
site in SharePoint Team Services that provides the tools and space for
coordinating documents, minutes, agendas, task lists, action items, discussions, and
scheduling for your upcoming meeting. You might use the Meeting Workspace to:
Collect product descriptions for the review board meeting and make
them available in advance to participating members
Discuss and review your development committee’s new fundraising
plan before you present it to the Executive Board
Prepare notes, presentations, and marketing materials for your group
presentation at the company meeting
Organize, discuss, and revise a proposal packet to be presented to a
new major client
Creating a New Meeting Workspace You can create a new meeting workspace
in two ways: through Outlook or directly on your SharePoint Team Services
site. In Outlook, when you prepare to send a meeting request to others on your
team (or in a new group not yet formed), you can click Meeting Workspace to
start the process. The Meeting Workspace task pane opens on the right side of
the request window. You can enter the name of the server on which the
workspace will be stored, and click Create. (See Figure 3-9, on the next page.)
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