Microsoft Office Tutorials and References
In Depth Information
Numbering the Pages
Including a page number in a header or footer
To put the page number part in a header or footer, double-click in the
header or footer where you want the page number to appear (later in this
chapter, “Putting Headers and Footers on Pages” explains headers and
footers). Then follow these steps to insert the page number:
1. On the (Header & Footer Tools) Design tab, click the Page Number
2. Choose Current Position.
You see a submenu with page number choices.
3. Scroll through the submenu and choose a page number format.
The “Page X of Y” option is for listing the total number of pages in a
document as well as the page number. For example, page 2 of a 10-page
document is numbered “Page 2 of 10.”
Changing page number formats
Change page number formats in the Page Number Format dialog box (refer
to Figure 2-6). To display this dialog box, make sure you’re in Print Layout
view and double-click your header or footer. Then use one of the following
methods to change page number formats:
✦ On the Insert tab, click the Page Number button and choose Format
✦ On the (Header & Footer Tools) Design tab, click the Page Number
button and choose Format Page Numbers.
In the Page Number Format dialog box, make your page numbers just so:
✦ Choosing a different number format: Open the Number Format
dropdown list and choose a page-numbering format. You can use numbers,
letters, or roman numerals.
✦ Including chapter numbers in page numbers: If your document
generates chapter numbers automatically from headings assigned the same
style (a subject not covered in this topic), you can include the chapter
number in the page number. Click the Include Chapter Number check
box, choose a style, and choose a separator to go between the chapter
number and page number.
✦ Numbering each section separately: Click the Start At option button
(not the Continue from Previous Section button) to begin counting
pages anew at each section in your document. Earlier in this chapter,
“Inserting a Section Break for Formatting Purposes” explains sections.
✦ Start numbering pages at a number other than 1: Click the Start At
option button and enter a number other than 1.