Microsoft Office Tutorials and References
In Depth Information
Adjusting the Space Between Paragraphs
Exactly: Choose this one and enter a number in the At box if you want a
specific amount of space between lines.
Multiple: Choose this one and put a number in the At box to get
triplespaced, quadruple-, quintuple-, or any other number of spaced lines.
To quickly single-space text, click the text or select it if you want to change
more than one paragraph, and press Ctrl+1. To quickly double-space text,
select the text and press Ctrl+2. Press Ctrl+5 to put one and a half lines
between lines of text.
The Design tab offers a command called Paragraph Spacing for changing the
overall look of paragraphs. Click the Paragraph Spacing button and choose
an option on the drop-down list to make paragraphs and lines of text more
compact, tight, open, or relaxed.
Book II
Chapter 2
Adjusting the Space Between Paragraphs
Rather than press Enter to put a blank line between paragraphs, you can
open the Paragraph dialog box and enter a point-size measurement in the
Before or After text box (see Figure 2-8). The Before and After measurements
place a specific amount of space before and after paragraphs.
Truth be told, the Before and After options are for use with styles (a subject
of the next chapter). When you create a style, you can tell Word to always
follow a paragraph in a certain style with a paragraph in another style. For
example, a paragraph in the Chapter Title style might always be followed by
a paragraph in the Chapter Intro style. In cases like these, when you know
that paragraphs assigned to one type of style will always follow paragraphs
assigned to another style, you can confidently put space before and after
paragraphs. But if you use the Before and After styles indiscriminately, you
can end up with large blank spaces between paragraphs.
Go to the Home tab and use one of these techniques to adjust the amount of
space between paragraphs:
Click the Line and Paragraph Spacing button and choose Add Space
Before Paragraph or Add Space after Paragraph on the drop-down list.
These commands place 10 points of blank space before or after the
paragraph that the cursor is in.
Click the Paragraph group button to open the Paragraph dialog box (see
Figure 2-8), and enter point-size measurements in the Before and After
boxes (or choose Auto in these boxes to enter one blank line between
paragraphs in whatever your Line-Spacing choice is). The Don’t Add
Space between Paragraphs of the Same Style check box tells Word to
ignore Before and After measurements if the previous or next paragraph
is assigned the same style as the paragraph that the cursor is in.
 
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