Microsoft Office Tutorials and References
In Depth Information
Hyphenating Text
Do not insert a hyphen simply by pressing the hyphen key, because the
hyphen will stay there even if the word moves to the middle of a line and
doesn’t need to be broken in half. Instead, when a big gap appears in the right
margin and a word is crying out to be hyphenated, put the cursor where the
hyphen needs to go and press Ctrl+hyphen. This way, you enter what is called
a discretionary hyphen, and the hyphen appears only if the word breaks at the
end of a line. (To remove a discretionary hyphen, press the Show/Hide button
so that you can see it, and then backspace over it.)
Automatically and manually
hyphenating a document
Book II
Chapter 2
Select text if you want to hyphenate part of a document, not all of it, and use
one of these techniques to hyphenate words that break on the end of a line
of text:
Automatic hyphenation: On the Page Layout tab, click the Hyphenation
button and choose Automatic on the drop-down list. Word hyphenates
your document (or a portion of your document, if you selected it first).
You can tell Word how to hyphenate automatically by clicking the
Hyphenation button and choosing Hyphenation Options. You see the
Hyphenation dialog box shown in Figure 2-12. Deselect the Hyphenate
Words in CAPS check box if you don’t care to hyphenate words in
uppercase. Words that fall in the hyphenation zone are hyphenated, so
enlarging the hyphenation zone means a less ragged right margin but more
ugly hyphens, and a small zone means fewer ugly hyphens but a more
ragged right margin. You can limit how many hyphens appear
consecutively by entering a number in the Limit Consecutive Hyphens To box.
Figure 2-12:
Telling Word
how to
(left) and
where a
hyphen goes
Manual hyphenation: On the Page Layout tab, click the Hyphenation
button and choose Manual on the drop-down list. Word displays a box
with some hyphenation choices in it, as shown in Figure 2-12. The cursor
blinks on the spot where Word suggests putting a hyphen. Click Yes or
No to accept or reject Word’s suggestion. Keep accepting or rejecting
Word’s suggestions until the text is hyphenated.
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