Microsoft Office Tutorials and References
In Depth Information
Hyphenating Text
Unhyphenating and other hyphenation tasks
More hyphenation esoterica:
Unhyphenating: To “unhyphenate” a document or text you hyphenated
automatically, go to the Page Layout tab, click the Hyphenation button,
and choose Hyphenation Options. In the Hyphenation dialog box (refer
to Figure 2-12), deselect the Automatically Hyphenate Document check
box and click OK.
Preventing text from being hyphenated: Select the text and, on the
Home tab, click the Paragraph group button. In the Paragraph dialog
box, select the Line and Page Breaks tab, and select the Don’t Hyphenate
check box. (If you can’t hyphenate a paragraph, it’s probably because
this box was selected unintentionally.)
Em and en dashes
Here is something about hyphens that editors
and typesetters know, but the general public
does not know: There is a difference between
hyphens and dashes. Most people insert a
hyphen where they ought to use an em dash
or an en dash:
An em dash looks like a hyphen but is
wider — it’s as wide as the letter m. The
previous sentence has an em dash in it. Did
you notice?
An en dash is the width of the letter n.
Use en dashes to show inclusive
numbers or time periods, like so: pp. 45–50;
Aug.–Sept. 1998; Exodus 16:11–16:18. An en
dash is a little bit longer than a hyphen.
To place an em or en dash in a document and
impress your local typesetter or editor, not to
mention your readers, use these techniques:
Em dash: Press Ctrl+Alt+– (the minus sign
key on the Numeric keypad).
En dash: Press Ctrl+– (on the numeric
You can also enter an em or en dash by
following these steps:
1. Go to the Insert tab.
2. Click the Symbol button and choose More
Symbols on the drop-down list.
The Symbol dialog box opens.
3. Click the Special Characters tab.
4. Choose Em Dash or En Dash.
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