Microsoft Office Tutorials and References
In Depth Information
Entering the Text and Numbers
Turning a list into a table
In order to turn a list into a table, all components
of the list — each name, address, city name,
state, and zip code listing, for example — must
be separated from the next component by a tab
space or a comma. Word looks for tab spaces or
commas when it turns a list into a table, and the
program separates data into columns according
to where the tab spaces or commas are located.
You have to prepare your list carefully by
entering tab spaces or commas in all the right places
before you can turn a list into a table.
Follow these steps to turn a list into a table
after you’ve done all the preliminary work:
1. Select the list.
2. On the Insert tab, click the Table button
and choose Convert Text To Table on the
drop-down list.
Note the number in the Number of Columns
box. It should list the number of
components into which you separated your list.
If the number doesn’t match the number of
components, you misplaced a tab entry or
comma in your list. Click Cancel, return to
your list, and examine it to make sure each
line has been divided into the same number
of components.
3. Under Separate Text At, choose the Tabs
or Commas option, depending on which
you used to separate the components on
the list.
4. Click OK.
You can turn a table into a list by clicking the
Convert to Text button on the (Table Tools)
Layout tab (you may have to click the Data
button first, depending on the size of your
You see the Convert Text to Table dialog
After you create a table, you get two new tabs on the Ribbon. The (Table
Tools) Design tab offers commands for changing the look of the table; the
(Table Tools) Layout tab is for changing around the rows and columns.
To delete a table, go to the (Table Tools) Layout tab, click the Delete button,
and choose Delete Table on the drop-down list.
Entering the Text and Numbers
After you’ve created the table, you can start entering text and numbers. All
you have to do is click in a cell and start typing. Select your table and take
advantage of these techniques to make the onerous task of entering table
data a little easier:
Quickly changing a table’s size : Drag the bottom or side of a table to
change its overall size. To make the table stretch from page margin
to page margin, go to the (Table Tools) Layout tab, click the AutoFit
button, and choose AutoFit Window.
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