Microsoft Office Tutorials and References
In Depth Information
Aligning Text in Columns and Rows
Sorting, or reordering a table
On the subject of moving columns and rows,
the fastest way to rearrange the rows in a table
is to sort the table. Sorting means to rearrange
all the rows in a table on the basis of data in
one or more columns. For example, a table that
shows candidates and the number of votes
they received could be sorted in alphabetical
order by the candidates’ names or in
numerical order by the number of votes they received.
Both tables present the same information, but
the information is sorted in different ways.
The difference between ascending and
descending sorts is as follows:
Ascending arranges text from A to Z,
numbers from smallest to largest, and dates
from earliest to latest.
Descending arranges text from Z to A,
numbers from largest to smallest, and
dates from latest to earliest.
When you rearrange a table by sorting it, Word
rearranges the formatting as well as the data.
Do your sorting before you format the table.
Follow these steps to sort a table:
1. On the (Table Tools) Layout tab, click the
Sort button.
You see the Sort dialog box. Depending on
the size of your screen, you may have to
click the Data button before you see the
Sort button.
2. In the first Sort By drop-down list, choose
the column you want to sort with.
3. If necessary, open the first Type
dropdown list and choose Text, Number, or
Date to describe what kind of data you’re
dealing with.
4. Select the Ascending or Descending
option button to declare whether you want
an ascending or descending sort.
5. If necessary, on the first Then By
dropdown list, choose the tiebreaker column.
If two items in the Sort By columns are
alike, Word looks to your Then By column
choice to break the tie and place one row
before another in the table.
6. Click OK.
When you sort a table, Word ignores the
header row — the first row in the table — and
doesn’t move it. However, if you want to include
the header row in the sort, click the No Header
Row option button in the Sort dialog box.
Aligning Text in Columns and Rows
Aligning text in columns and rows is a matter of choosing how you want the
text to line up vertically and how you want it to line up horizontally. Follow
these steps to align text in a table:
1. Select the cells, columns, or rows, with text that you want to align (or
select your entire table).
2. Go to the (Table Tools) Layout tab.
3. Click an Align button (you may have to click the Alignment button
first, depending on the size of your screen).
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