Microsoft Office Tutorials and References
In Depth Information
Formatting Your Table
Fitting a table on the page
Ideally, a table should fit on a single page,
because studying table data that is spread
across two or more pages can be difficult. Here
are some suggestions for fitting a table on a
single page:
Present the table in landscape mode: In
Landscape mode, a page is turned on its
ear so that it is wider than it is tall and you
have room for more table columns. To print
in Landscape mode, however, you must
create a new section for the pages in
question. To change the page orientation, go to
the Page Layout tab, click the Orientation
button, and choose Landscape.
Shrink the font size: Sometimes shrinking
the font size throughout a table shrinks
the table just enough to fit it on a page. To
shrink fonts throughout a table, go to the
Home tab and click the Decrease Font Size
button (or press Ctrl+[). Keep decreasing
the font size until the table fits on one page.
Shrink the columns: On the (Table Tools)
Layout tab, click the AutoFit button, and
choose AutoFit Contents on the drop-down
list to make each column only wide enough
to accommodate its widest entry.
Change the orientation of header row text:
In a top-heavy table in which the header row
cells contain text and the cells below
contain numbers, you can make the entire table
narrower by changing the orientation of the
text in the header row. To turn text on its ear,
select the cells whose text needs a turn, go
to the (Table Tools) Layout tab, and click the
Text Direction button. Keep clicking until the
text turns the direction you want.
Chances are, if your table can’t fit on one page,
presenting the information in a table isn’t the
best option. Try presenting it in bulleted or
numbered lists. Or present the information in
short paragraphs under small fourth- or
fifthlevel headings.
Book II
Chapter 4
Formatting Your Table
After you enter text in the table, lay out the columns and rows, and make
them the right size, the fun begins. Now you can dress up your table and
make it look snazzy. You can choose colors for columns and rows. You can
play with the borders that divide the columns and rows and shade columns,
rows, and cells by filling them with gray shades or a black background. Read
on to find out how to do these tricks.
Designing a table with a table style
The fastest way to get a good-looking table is to select a table style in the
Table Styles gallery, as shown in Figure 4-6. A table style is a ready-made
assortment of colors and border choices. You can save yourself a lot of
formatting trouble by selecting a table style. After you select a table style,
you can modify it by selecting or deselecting check boxes in the Table Style
Options group on the (Table Tools) Design tab.
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