Microsoft Office Tutorials and References
In Depth Information
Checking for Grammatical Errors in Word
Office programs share the same spelling dictionary. For example, words you
add to the spelling dictionary in Word are deemed correct spellings in
PowerPoint presentations, Excel spreadsheets, Publisher publications,
Access databases, and Outlook e-mails.
Preventing text from being spell checked
Spell-checking address lists, lines of computer code, and foreign languages
such as Spanglish for which Microsoft doesn’t offer foreign language
dictionaries is a thorough waste of time. Follow these steps to tell the spell checker
to ignore text:
Book II
Chapter 5
1. Select the text.
2. In the Review tab, click the Language button and choose Set Proofing
Language on the drop-down list.
You see the Language dialog box .
3. Select the Do Not Check Spelling or Grammar check box.
4. Click OK.
Checking for Grammatical Errors in Word
Much of what constitutes good grammar is, like beauty, in the eye of the
beholder. Still, you can do your best to repair grammatical errors in Word
documents by getting the assistance of the grammar checker. The grammar
checker identifies grammatical errors, explains what the errors are, and
gives you the opportunity to correct the errors.
Figure 5-3 shows the grammar checker in action. To correct grammatical
errors:
Correct errors one at a time: Right-click and choose an option on the
shortcut menu, as shown in Figure 5-3. Grammatical errors are
underlined in blue.
Open the Grammar task pane: Press F7, click the Spelling & Grammar
button on the Review tab, or click the Proofing Errors button on the
status bar. The Grammar task pane opens. Select a correction and click
Change or click the Ignore button to disregard the grammar error.
 
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