Microsoft Office Tutorials and References
In Depth Information
Finding and Replacing Text
Before searching for special characters, go to the Home tab and click the
Show/Hide ΒΆ button. That way, you see special characters β€” also known as
hidden format symbols β€” on-screen when Word finds them.
Creative people find many uses for special characters in searches. The
easiest way to find section breaks, column breaks, and manual line breaks
in a document is to enter ^b, ^n, or ^l, respectively, and start searching.
By combining special characters with text, you can make find-and-replace
operations more productive. For example, to replace all double hyphens (--)
in a document with em dashes (β€”), enter - in the Find What text box and ^m
in the Replace With text box. This kind of find-and-replace operation is
especially useful for cleaning documents that were created in another program
and then imported into Word.
Conducting a find-and-replace operation
Conducting a find-and-replace operation is the spitting image of conducting a
find operation. Figure 5-7 shows the Replace dialog box, the place where you
declare what you want to find and what to replace it with. Do the options
and buttons in the dialog box look familiar? They do if you read the previous
handful of pages about searching because the Replace options are the same
as the Find options.
Figure 5-7:
Using the
powerful
Replace
command.
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