Microsoft Office Tutorials and References
In Depth Information
Working with Text Boxes
Inserting a text box
To create a text box, go to the Insert tab, click the Text Box button, and use
one of these techniques:
✦ Choose a ready-made text box: Scroll in the drop-down list and choose
a preformatted text box.
✦ Draw a conventional text box: Choose Draw Text Box on the drop-down
list, and then click and drag to draw the text box. Lines show you how
big it will be when you release the mouse button.
After you insert the text box, you can type text in it and call on all the
formatting commands on the (Drawing) Format tab. These commands are
explained in Book VIII, Chapter 4. It also describes how to turn a shape such
as a circle or triangle into a text box (create the shape, right-click it and
choose Add Text, and start typing).
Here’s a neat trick: You can turn the text in a text box on its side so that it
reads from top to bottom or bottom to top, not from left to right. Create a
text box, enter the text, go to the (Drawing Tools) Format tab, click the Text
Direction button, and choose a Rotate option on the drop-down list.
Making text flow from text box to text box
As I mention earlier, you can link text boxes so that the text in the first box
is pushed into the next one when it fills up. To link text boxes, start by
creating all the text boxes that you need. You cannot link one text box to another
if the second text box already has text in it. Starting on the (Drawing Tools)
Format tab, follow these directions to link text boxes:
✦ Creating a forward link: Click a text box and then click the Create Link
button to create a forward link. The pointer changes into a very odd-looking
pointer that is supposed to look like a pitcher. Move the odd-looking
pointer to the next text box in the chain and click there to create a link.
✦ Breaking a link: To break a link, click the text box that is to be the last
in the chain, and then click the Break Link button.