Microsoft Office Tutorials and References
In Depth Information
Putting Newspaper-Style Columns in a Document
Putting Newspaper-Style Columns in a Document
Columns look great in newsletters and similar documents. And you can pack
a lot of words in columns. I should warn you, however, that the Columns
command is only good for creating columns that appear on the same page.
Running text to the next page with the Columns command can be
problematic. If you’re serious about running text in columns, I suggest either
constructing the columns from text boxes or using Publisher, another Office
program. Book IX, Chapter 3 explains Publisher.
Sometimes it is easier to create columns by creating a table or by using text
boxes, especially when the columns refer to one another. In a two-column
résumé, for example, the left-hand column often lists job titles (“Facsimile
Engineer”) whose descriptions are found directly across the page in the
right-hand column (“I Xeroxed stuff all day long”). Creating a two-column
résumé with Word’s Columns command would be futile because making the
columns line up is nearly impossible. Each time you add something to the
left-hand column, everything snakes — it gets bumped down in the left-hand
column and the right-hand column as well.
Book II
Chapter 6
Doing the preliminary work
Before you put text in newspaper-style columns, write it. Take care of the
spelling, grammar, and everything else first because making text changes to
words after they’ve been arranged in columns is difficult. Columns appear
only in Print Layout view.
Running text into columns
To “columunize” text, select it, go to the Page Layout tab, and click the
Columns button. Then either choose how many columns you want on the
drop-down list or choose More Columns to create columns of different
widths.
You see the Columns dialog box shown in Figure 6-12 if you choose More
Columns. Here are the options in the Columns dialog box:
Preset columns: Select a Presets box to choose a preset number of
columns. Notice that, in some of the boxes, the columns aren’t of equal
width.
Number of columns: If a preset column doesn’t do the trick, enter the
number of columns you want in the Number of Columns box.
Line between columns: A line between columns is mighty elegant and
is difficult to draw on your own. Choose the Line Between check box to
run lines between columns.
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