Microsoft Office Tutorials and References
In Depth Information
Tracking Changes to Documents
Reading and reviewing a document
with change marks
Reading and reviewing a document with change marks isn’t easy. The marks
can get in the way. Fortunately, Word offers the Display for Review menu
on the Review tab for dealing with documents that have been scarred by
change marks. Choose options on the Display for Review drop-down list to
get a better idea of how your changes are taking shape:
✦ Get an idea where changes were made: Choose Simple Markup. A
vertical line appears on the left side of the page to show where changes were
made. (This line doesn’t appear in Draft and Outline view.)
✦ See where additions and deletions were made: Choose All Markup
(refer to Figure 7-2). Additions are underlined and deleted text is
✦ See what the document would look like if you accepted all changes:
Choose No Markup. All change marks are stripped away and you see
what your document would look like if you accepted all changes made
✦ See what the document would look like if you rejected all changes:
Choose Original. You get the original, pristine document back.
Requiring your collaborators to track changes
As well as insist that your collaborators track
the changes they make to a document, you can
compel them to do so. You can lock your
document so that all editorial changes made to it are
tracked with revision marks.
To lock a document against anyone’s making
changes without the changes being tracked,
go to the Review tab, open the drop-down list
on the Track Changes button, and choose Lock
Tracking. Then enter and reenter a password
in the Lock Tracking dialog box.
All changes are tracked automatically in a
document that has been locked against anyone’s
turning off the track changes mechanism.
To unlock a document so that you and your
collaborators can once again turn the track
changes feature on or off, open the drop-down
list on the Track Changes button and deselect
Lock Tracking. Then enter the password in the
Unlock Tracking dialog box.