Microsoft Office Tutorials and References
In Depth Information
Churning Out Letters, Envelopes, and Labels for Mass Mailings
5. Open the Label Vendors drop-down list and choose the brand or type
of labels that you have.
If your brand is not on the list, click the Details button, and describe
your labels in the extremely confusing Information dialog box. A better
way, however, is to measure your labels and see whether you can find a
label of the same size by experimenting with Product Number and Label
Information combinations.
6. In the Product Number menu, select the product number listed on the
box that your labels came in.
Look in the Label Information box on the right to make sure that the
Height, Width, and Page Size measurements match those of the labels
you have.
Book II
Chapter 7
7. Click OK to return to the Envelopes and Labels dialog box.
8. Choose a Print option.
Tell Word to print a single label or a sheet full of labels:
Full Page of the Same Label: Select this option button if you want to
print a pageful of the same label. Likely, you’d choose this option
to print a pageful of your own return addresses. Click the New
Document button after you make this choice. Word creates a new
document with a pageful of labels. Save and print this document on
a sheet of labels.
Single Label: Select this option button to print one label. Then enter
the row and column where the label is located and click the Print
button.
Churning Out Letters, Envelopes,
and Labels for Mass Mailings
Thanks to the miracle of computing, you can churn out form letters, labels,
and envelopes for a mass mailing in the privacy of your home or office, just
as the big companies do. Churning out form letters, envelopes, and labels
is easy, as long as you take the time to prepare the source file. The source
file is the file that the names and addresses come from. A Word table, an
Excel worksheet, a Microsoft Access database table or query, or an Outlook
Contacts list or Address Book can serve as the source file. (Book VI explains
Outlook; Book III explains Excel; Book VII explains Access.)
To generate form letters, envelopes, or labels, you merge the form letter,
envelope, or label document with a source file. Word calls this process
merging. During the merge, names and addresses from the source file are plugged
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