Microsoft Office Tutorials and References
In Depth Information
Churning Out Letters, Envelopes, and Labels for Mass Mailings
7. In the Mail Merge Recipients dialog box, select the names of people to
whom you will send mail; then click OK.
To select recipients’ names, check or uncheck the boxes on the left side
of the dialog box.
8. Enter the address block on your form letters, envelopes, or labels.
The address block is the address, including the recipient’s name,
company, title, street address, city, and ZIP Code. If you’re creating form
letters, click in the sample letter where the address block will go. If you’re
printing on envelopes, click in the middle of the envelope where the
delivery address will go. Then follow these steps to enter the address
a. Click the Address Block button. The Insert Address Block dialog box
appears, as shown in Figure 7-9.
b. Choose a format for entering the recipient’s name in the address
block. As you do so, watch the Preview window; it shows the actual
names and addresses that you selected in Step 7.
c. Click the Match Fields button. You see the Match Fields dialog box,
shown in Figure 7-9.