Microsoft Office Tutorials and References
In Depth Information
Outlines for Organizing Your Work
Outlines for Organizing Your Work
Outline view is a great way to see at a glance how your document is
organized and whether you need to organize it differently. To take advantage of
this feature, you must have assigned heading styles to the headings in your
document (Chapter 3 of this mini-book explains styles). In Outline view, you
can see all the headings in your document. If a section is in the wrong place,
you can move it simply by dragging an icon or by clicking one of the buttons
on the Outlining tab. To change the rank of a heading, simply click a button
to promote or demote it.
To switch to Outline view, go to the View tab and click the Outline button (or
press Alt+Ctrl+O). You see the Outlining tab, as shown in Figure 8-1. Rather
than see text, you see the headings in your document, as well as the first line
underneath each heading. Now you get a sense of what is in your document
and whether it is organized well. By choosing an option from the Show Level
drop-down list, you can decide which headings to see on-screen.
To leave Outline view when you’re done reorganizing your document, click
the Close Outline View button or a view button apart from Outline.
Figure 8-1:
A document
in Outline
view.
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