Microsoft Office Tutorials and References
In Depth Information
Outlines for Organizing Your Work
Viewing the outline in different ways
Before you start rearranging your document in Outline view, get a good look
✦ View some or all headings: Choose an option from the Show Level
drop-down list (refer to Figure 8-1). To see only first-level headings, for
example, choose Level 1. To see first-, second-, and third-level headings,
choose Level 3. Choose All Levels to see all the headings.
✦ View heading formats: Click the Show Text Formatting check box. When
this check box is selected, you can see how headings were formatted
and get a better idea of their ranking in your document.
✦ View or hide the subheadings in one section: To see or hide the
subheadings and text in one section of a document, select that section by
clicking the plus sign beside its heading; then, click the Expand button
(or press Alt+Shift+plus sign) to see the subheadings, or click the
Collapse button (or press Alt+Shift+minus sign) to hide the
subheadings. You can also double-click the plus sign beside a heading to view or
hide its subheadings. (Later in this chapter, “Collapsing and Expanding
Parts of a Document” explains how to view or hide subheadings in Print
✦ View or hide paragraph text: Click the Show First Line Only check box
(or press Alt+Shift+L). When this check box is selected, you see only the
first line in each paragraph. First lines are followed by an ellipsis (. . .) so
you know that more text follows.
Notice the plus and minus icons next to the headings and the text. A plus
icon means that the item has subheadings and text under it. For example,
headings almost always have plus icons because text comes after them.
A minus icon means that nothing is found below the item in question. For
example, body text usually has a minus icon because body text is lowest on
the Outline totem pole.
Rearranging document sections in Outline view
Outline view is mighty convenient for moving sections in a document and for
promoting and demoting sections. Use these techniques to rearrange and
reorganize your document:
✦ Move a section: To move a section up or down in the document, select
it and click the Move Up or Move Down button (or press Alt+Shift+↑ or
Alt+Shift+↓). You can also drag the plus sign to a new location. If you
want to move the subheadings and subordinate text along with the
section, be sure to click the Collapse button to tuck all the subheadings and
subtext into the heading before you move it.