Microsoft Office Tutorials and References
In Depth Information
Collapsing and Expanding Parts of a Document
Promote and demote headings: Click the heading and then click
the Promote button or Demote button (or press Alt+Shift+← or
Alt+Shift+→). For example, you can promote a Level 3 heading to Level 2
by clicking the Promote button. Click the Promote To Heading 1 button
to promote any heading to a first-level heading; click the Demote To
Body text button to turn a heading into prose.
Choose a new level for a heading: Click the heading and choose a new
heading level from the Outline Level drop-down list.
Collapsing and Expanding Parts of a Document
As long as you apply heading styles (Heading 1, Heading 2, and so on)
to headings, you can collapse and expand parts of a document. Click the
Collapse button next to a heading to conceal its subheadings and subtext.
Collapsing clears the screen of material that doesn’t require your attention.
Click the Expand button next to a heading to display its subheadings and
subtext.
Figure 8-2 demonstrates expanding and collapsing. Use these techniques to
collapse or expand the subheadings and subtext under a heading:
Collapsing: Click the Collapse button to the left of a heading.
Expanding: Move the pointer over a heading to display its Expand
button; then click the Expand button.
You can collapse headings by default. On the Home tab, click the Paragraph
group button to open the Paragraph dialog box. On the Indents and Spacing
tab, choose an outline level and select the Collapsed by Default check box
Generating a Table of Contents
A book-size document or long report isn’t worth very much without a table
of contents (TOC). How else can readers find what they’re looking for?
Generating a table of contents with Word is easy, as long as you give the
headings in the document different styles — Heading 1, Heading 2, and so on
(Chapter 3 of this mini-book explains styles). The beautiful thing about Word
TOCs is the way they can be updated nearly instantly. If you add a new
heading or erase a heading, you can update the TOC with a snap of your fingers.
Moreover, you can quickly go from a TOC entry to its corresponding heading
in a document by Ctrl+clicking the entry.
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