Microsoft Office Tutorials and References
In Depth Information
Collapsing and Expanding Parts of a Document
underlines. As for the original TOC, you “disconnected” it from the headings
in your document when you pressed Ctrl+Shift+F9. Press the Undo button to
undo the effects of pressing Ctrl+Shift+F9 and “disconnecting” your TOC from
the headers to which it refers.
Updating and removing a TOC
Follow these instructions to update and remove a TOC:
✦ Updating a TOC: If you add, remove, or edit a heading in your document,
your TOC needs updating. To update it, go to the References tab and click
the Update Table button, or click in the TOC and press F9. A dialog box
asks how to update the TOC. Either update the page numbers only or
update the entire table, including all TOC entries and page numbers.
✦ Removing a TOC: On the References tab, click the Table of Contents
button and choose Remove Table of Contents on the drop-down list.
Customizing a TOC
Want to tinker with your TOC? You can number the headings in different
ways and tell Word to include or exclude certain headings.
To change around a TOC, click inside it, go to the References tab, click the
Table of Contents button, and choose Custom Table of Contents on the
drop-down list. You see the Table of Contents dialog box shown in Figure
8-3. Choose options to declare which headings you want for your TOC and
how you want to format it:
✦ Showing page numbers: Deselect the Show Page Numbers box if you
want your TOC to be a simple list that doesn’t refer to headings by page.
✦ Aligning the page numbers: Select the Right Align Page Numbers check
box if you want page numbers to line up along the right side of the TOC
so that the ones and tens line up under each other.
✦ Choosing a tab leader: A leader is the punctuation mark that appears
between the heading and the page number the heading is on. If you don’t
want periods as the leader, choose another leader or choose (None).
✦ Choosing a format: Choose a format from the Formats drop-down list if
you don’t care to use the one from the template. Just be sure to watch the
Print Preview and Web Preview boxes to see the results of your choice.
✦ Choosing a TOC depth: The Show Levels box determines how many
heading levels are included in the TOC. Unless your document is a legal
contract or other formal paper, enter a 2 or 3 here. A TOC is supposed
to help readers find information quickly. Including lots of headings that
take a long time to read through defeats the purpose of having a TOC.