Microsoft Office Tutorials and References
In Depth Information
Indexing a Document
Indexing a Document
A good index is a thing of beauty. User manuals, reference works of any
length, and reports that readers will refer to all require indexes. Except for
the table of contents, the only way to find information in a long document is
to look in the index. An index at the end of a company report reflects well on
the person who wrote the report. It gives the appearance that the author put
in a fair amount of time to complete the work, even if he or she didn’t really
do that.
An index entry can be formatted in many ways. You can cross-reference
index entries, list a page range in an index entry, and break out an index
entry into subentries and sub-subentries. To help you with your index,
Figure 8-5 explains indexing terminology.
Book II
Chapter 8
Figure 8-5:
Different
ways of
handling
index
entries.
Writing a good index entry is as hard as writing a good, descriptive
heading. As you enter index entries in your document, ask yourself how
you would look up information in the index, and enter your index entries
accordingly.
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