Microsoft Office Tutorials and References
In Depth Information
Indexing a Document
• Current Page: Click this option to enter a single page number after the
• Page Range: Click this option if you’re indexing a subject that covers
several pages in your document. A page range index entry looks
something like this: “Sioux Indians, 149–157.” To make a page range
entry, you must create a bookmark first. Leave the Mark Index Entry
dialog box, select the text in the page range, and press Ctrl+Shift+F5
or click the Bookmark button on the Insert tab. In the Bookmark
dialog box, enter a name in the Bookmark Name box, and click the
Add button. (Chapter 1 of this mini-book explains bookmarks.)
5. You can boldface or italicize a page number or page range by clicking
a Page Number Format check box.
In some indexes, the page or page range where the topic is explained in
the most depth is italicized or boldfaced so that readers can get to the
juiciest parts first.
6. If you selected a single word or phrase in Step 1, you can click the
Mark All button to have Word go through the document and mark all
words that are identical to the one in the Main Entry box; click Mark
to put this single entry in the index.
Click outside the Mark Index Entry dialog box and find the next topic
or word that you want to mark for the index. Then click the Mark Entry
button on the References tab and make another entry.
A bunch of ugly field codes appear in your document after you mark an
index entry. You can render them invisible by clicking the Show/Hide@@ps
button on the Home tab (or pressing Ctrl+Shift+8).
Generating the index
After you mark all the index entries, it’s time to generate the index:
1. Place the cursor where you want the index to go, most likely at the
end of the document.
You might type the word Index at the top of the page and format the
word in a decorative way.
2. On the References tab, click the Insert Index button.
You see the Index dialog box shown in Figure 8-6.