Microsoft Office Tutorials and References
In Depth Information
Putting Footnotes and Endnotes in Documents
Number: Choose this option to insert a page number or other kind of
number, such as a table number, in the cross-reference.
Include Above/Below: Check this box to include the word above or
below to tell readers where, in relation to the cross-reference, the
thing being referred to is located in your document.
5. If you wish, leave the check mark in the Insert as Hyperlink check box
to create a hyperlink as well as a cross-reference.
With a hyperlink, someone reading the document on-screen can
Ctrl+click the cross-reference and go directly to what it refers to.
6. In the For Which box, tell Word where the thing you’re referring to is
Book II
Chapter 8
To do so, select a heading, bookmark, footnote, endnote, equation,
figure, graph, or whatnot. In long documents, you almost certainly have
to click the scrollbar to find the one you want.
7. Click the Insert button and then click the Close button.
8. Back in your document, enter the rest of the cross-reference text, if
When you finish creating your document, update all the cross-references. To
do that, press Ctrl+A to select the entire document. Then press F9 or
rightclick in the document and choose Update Field on the shortcut menu.
If the thing referred to in a cross-reference is no longer in your document, you
see Error! Reference source not found where the cross-reference
should be. To find cross-reference errors in long documents, look for the
word Error! with the Find command (press Ctrl+F). Investigate what went
wrong, and repair or delete errant cross-references.
Putting Footnotes and Endnotes in Documents
A footnote is a bit of explanation, a comment, or a reference that appears at
the bottom of the page and is referred to by a number or symbol in the text.
An endnote is the same thing, except that it appears at the end of the
section, chapter, or document. If you’ve written a scholarly paper of any kind,
you know what a drag footnotes and endnotes are.
You will be glad to know that Word takes some of the drudgery out of
footnotes and endnotes. For example, if you delete or add a note, all notes after
the one you added or deleted are renumbered. And you don’t have to worry
about long footnotes because Word adjusts the page layout to make room
for them. You can change the numbering scheme of footnotes and endnotes
at will. When you are reviewing a document, all you have to do is move the
pointer over a footnote or endnote citation. The note icon appears, as does a
pop-up box with the text of the note.
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