Microsoft Office Tutorials and References
In Depth Information
Creating New Slides for Your Presentation
Personalize the presentation. Make the presentation a personal one.
Tell the audience what your personal reason for being there is or why you
work for the company you work for. Knowing that you have a personal
stake in the presentation, the audience is more likely to trust you. The
audience understands that you’re not a spokesperson, but a speaker
someone who has come before them to make a case for something that
you believe in.
Tell a story. Include an anecdote in the presentation. Everybody loves a
pertinent and well-delivered story. This piece of advice is akin to the
previous one about personalizing your presentation. Typically, a story
illustrates a problem for people and how people solve the problem. Even if your
presentation concerns technology or an abstract subject, make it about
people. “The people in Shaker Heights needed faster Internet access,” not
“the data switches in Shaker Heights just weren’t performing fast enough.”
Rehearse and then rehearse some more. The better you know your
material, the less nervous you will be. To keep from getting nervous,
rehearse your presentation until you know it backward and forward.
Rehearse it out loud. Rehearse it while imagining you’re in the presence
of an audience.
Use visuals, not only words, to make your point. You really owe it to
your audience to take advantage of the table, chart, diagram, and picture
capabilities of PowerPoint. People understand more from words and
pictures than they do from words alone. It’s up to you — not the slides —
as the speaker to describe topics in detail with words.
Want to see how PowerPoint can suck the life and drama out of a dramatic
presentation? Try visiting the Gettysburg PowerPoint Presentation, a
rendering of Lincoln’s Gettysburg Address in PowerPoint. Yikes! You can find it here: or
Creating New Slides for Your Presentation
After you create a presentation, your next step on the path to glory is to
start adding the slides. To create a new slide, you start by choosing a slide
layout. Slide layouts are the preformatted slide designs that help you enter
text, graphics, and other things. Some slide layouts have text placeholder
frames for entering titles and text; some come with content placeholder
frames designed especially for inserting a table, chart, diagram, picture,
clipart image, or media clip.
When you add a slide, select the slide layout that best approximates the
slide you have in mind for your presentation. Figure 1-6 shows the slide
layouts that are available when you create a presentation with the Blank
Presentation template. These pages explain how to insert slides and harvest
them from Word document headings.
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