Microsoft Office Tutorials and References
In Depth Information
Hiding and Displaying the Slides Pane and Notes Pane
Outline view for fiddling with text: Switch to Outline view when to
enter or read text (refer to Figure 1-7). The words appear in outline form.
Outline view is ideal for focusing on the words in a presentation.
Slide Sorter view for moving and deleting slides: In Slide Sorter view,
you see thumbnails of all the slides in the presentation (use the Zoom
slider to change the size of thumbnails). From here, moving slides
around is easy, and seeing many slides simultaneously gives you a sense
of whether the different slides are consistent with one another and how
the whole presentation is shaping up. The slides are numbered so that
you can see where they appear in a presentation.
Notes Page view for reading your speaker notes: In Notes Page view,
you see notes you’ve written to aid you in your presentation, if you’ve
written any. You can write notes in this view as well as in the Notes pane
in Normal view. Chapter 5 of this mini-book explains notes pages.
Reading View view for focusing on slides’ appearance: In Reading View
view, you also see a single slide, but it appears on-screen with the View
buttons and with buttons for moving quickly from slide to slide. Switch
to Reading View view to proofread slides and put the final touches on a
The Master views for a consistent presentation: The Master views —
Slide Master, Handout Master, and Notes Master — are for handling
master styles, the formatting commands that pertain to all the slides in a
presentation, handouts, and notes. To switch to these views, go to the
View tab and click the appropriate button. Chapter 2 of this mini-book
looks into master slides and master styles.
PowerPoint offers a button called Fit Slide to Current Window that you can
click while you’re in Normal view to make the slide fill the window. This little
button is located in the lower-right corner of the screen, to the right of the
Zoom controls.
Hiding and Displaying the Slides
Pane and Notes Pane
In Normal view, the Slides pane with its slide thumbnails appears on the left
side of the screen, and the Notes pane appears on the bottom of the screen
so that you can scribble notes about slides. Sometimes these panes just take
up valuable space. They clutter the screen and occupy real estate that could
be better used for formatting slides. Follow these instructions to temporarily
close the Slides and Notes panes:
Hiding and displaying the Notes pane: Click the Notes button on the
status bar or View tab. To change the size of the Notes pane, move the
pointer over the border between the pane and the rest of the screen,
and after the pointer changes to a two-headed arrow, drag the border.
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