Microsoft Office Tutorials and References
In Depth Information
Putting Footers (and Headers) on Slides
These pages explain everything a body needs to know about footers and
headers — how to enter them, make them appear on all or some slides, and
exclude them from slides.
Some background on footers and headers
PowerPoint provides the Header & Footer command to enter the date, a
word or two, and a slide number on the bottom of all slides in your
presentation. This command is really just a convenient way to enter a footer on the
Slide Master without having to switch to Slide Master view. As Chapter 2 of
this mini-book explains, the Slide Master governs the formatting and layout
of all slides in your presentation. The Slide Master includes text placeholder
frames for a date, some text, and a slide number. Anything you enter on the
Slide Master, including a footer, appears on all your slides.
If a date, some text, and a slide number along the bottom of all the slides in
your presentation is precisely what you want, you’ve got it made. You can
enter a footer on every slide in your presentation with no trouble at all by
using the Header & Footer command. However, if you’re a maverick and you
want your footers and headers to be a little different from the next guy’s — if
you want the date, for example, to be in the upper-right corner of slides or
you want footers to appear on some slides but not others — you have some
tweaking to do. You may have to create a nonstandard footer or remove the
footer from some of the slides.
Putting a standard footer on all your slides
A standard footer includes the date, some text, and the page number. To put
a standard footer on all the slides in your presentation, go to the Insert tab
and click the Header & Footer button. You see the Header and Footer dialog
box, as shown in Figure 3-8. Choose some or all of these options and click
the Apply to All button:
✦ Date and Time: Select this check box to make the date appear in the
lower-left corner of all your slides. Then tell PowerPoint whether you
want a current or fixed date:
• Update Automatically: Select this option button to make the day’s date
(or date and time) appear in the footer, and then open the drop-down
list to choose a date (or date and time) format. With this option, the
date you give your presentation always appears on slides.
• Fixed: Select this option button and enter a date in the text box.
For example, enter the date you created the presentation. With this
option, the date remains fixed no matter when or where you give the