Microsoft Office Tutorials and References
In Depth Information
Presenting Information in a Table
Diagrams: A diagram is an excellent marriage of images and words.
Diagrams allow an audience to literally visualize a concept, idea, or
relationship. You can present an abstract idea such that the audience
understands it better. (See Book VIII, Chapter 2.)
Shapes: Lines and shapes can also illustrate ideas and concepts. You
can also use them as slide decorations. (See Book VIII, Chapter 4.)
Clip-art images: Clip-art images bring a little more color to
presentations. They make presentations friendlier and easier to look at. (See
Book VIII, Chapter 3.)
Presenting Information in a Table
The purpose of a table is to present information for comparison purposes —
to see which car gets the best gas mileage, which company made the most
money, or who shucked the most corn. Tables on slides can’t be used for
reference purposes because they appear briefly on screen; viewers can’t
refer to them later on. Nevertheless, a table is a great way to present a quick
summary of the bare facts.
PowerPoint offers no fewer than four ways to create a table. The best slide
layout for creating tables is Title and Content because it offers space for
a title and provides the Table icon, which you can click to create a table.
Create your table with one of these techniques:
Dragging on the Table menu: On the Insert tab, click the Table button,
point on the drop-down list to the number of columns and rows you
want, as shown in Figure 4-1, and let go of the mouse button.
Clicking the Table icon: Click the Table icon in a content placeholder
frame. You see the Insert Table dialog box, shown in Figure 4-1. Enter
the number of columns and rows you want for your table and click OK.
Using the Insert Table dialog box: On the Insert tab, click the Table
button and choose Insert Table on the drop-down list. The Insert Table
dialog box shown in Figure 4-1 appears. Enter the number of columns
and rows you want and click OK.
Drawing a table: On the Insert tab, click the Table button and choose
Draw Table on the drop-down list. The pointer changes into a pencil.
Use the pencil to draw the table borders. On the (Table Tools) Design
tab, you can click the Draw Table button and draw the columns and
rows for the table.
 
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