Microsoft Office Tutorials and References
In Depth Information
Delivering a Presentation When You Can’t Be There in Person
To tell PowerPoint how to construct handouts, go to the View tab and click
the Handout Master button. In Handout Master view, on the Handout Master
tab, you can do a number of things to make your handouts more useful and
attractive. As you make your choices, keep your eye on the sample handout
page; it shows what your choices mean in real terms.
✦ Handout Orientation: Select Portrait or Landscape. In landscape mode,
the page is turned on its side and is longer than it is tall.
✦ Slide Size: Select Standard or Widescreen.
✦ Slides-Per-Page: Open the drop-down list and choose how many slides
appear on each page. Figure 5-4 shows what some of the choices are.
✦ Header: Select the Header check box and enter a header in the text
frame to make a header appear in the upper-left corner of all handout
pages. Candidates for headers include your name, your company name,
and the location of a conference or seminar. The point is to help your
audience identify the handout.
✦ Footer: Select the Footer check box and enter a footer in the text frame
in the lower-left corner of handout pages. Candidates for footers are the
same as candidates for headers.
✦ Date: Select this check box if you want the date you print the handout to
appear on the handout pages.
✦ Page Number: Select this check box if you want page numbers to appear
on the handout pages.
✦ Background Styles: Open the Background Styles drop-down list and
select a gradient or color, if you’re so inclined. Chapter 2 of this
minibook explains background styles. Make sure that the background
doesn’t obscure the slide thumbnails or put too much of a burden on
To print handouts, go to the File tab and choose Print (or press Ctrl+P). You
see the Print window. Under Settings, open the second drop-down list, and
under Handouts, choose how many slides to print on each page. Then click
the Print button.
Creating a self-running, kiosk-style presentation
A self-running, kiosk-style presentation is one that plays on its own. You can
make it play from a kiosk or simply send it to co-workers so that they can
play it. In a self-running presentation, slides appear on-screen one after the
other without you or anyone else having to advance the presentation from
slide to slide. When the presentation finishes, it starts all over again from