Microsoft Office Tutorials and References
In Depth Information
Chapter 1: Outlook Basics
Chapter 1: Outlook Basics
In This Chapter
Getting around in Outlook
Categorizing items so that you can locate them easily
Searching in folders
Deleting items
Backing up your Outlook file
Archiving old-and-in-the-way items
This chapter pulls back the curtain and gives you a first glimpse of
Outlook , the e-mailer, calendar, and personal organizer in the Office 2013
suit of applications. Read on to find out once and for all what Outlook does,
how to get from folder to folder, and the different ways to view the stuff in
folders. You can find advice about keeping folders well organized, deleting
stuff, backing up an Outlook file, and cleaning out items in folders that you
no longer need.
What Is Outlook, Anyway?
Outlook isn’t in character with the rest of the Office programs. It’s a little
different in that what you see on-screen changes when you click a Navigation
button on the bottom of the window. Click a Navigation button — Mail,
Calendar, People, Tasks, Notes, Folders, or Shortcuts — and you go to a
different Outlook window altogether.
Outlook serves many different purposes. To wit, Outlook is all this:
An e-mail program: You can use it to send and receive e-mail messages
and files, as well as organize e-mail messages in different folders so that
you can keep track of them. (See Chapter 3 of this mini-book.)
An appointment scheduler: Outlook is a calendar for scheduling
appointments and meetings. You can tell at a glance when and where
you’re expected, be alerted to upcoming appointments and meetings,
and invite coworkers to meetings. (See Chapter 4 of this mini-book.)
An address book: The application can store the addresses, phone
numbers, and e-mail addresses of friends, foes, clients, and family members.
Looking up this information in the Contacts folder is easy. (See Chapter 2
of this mini-book.)
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