Microsoft Office Tutorials and References
In Depth Information
Categorizing Items
You can open a folder in a new window. To do so, right-click a Navigation
button or folder name and choose Open in New Window.
Categorizing Items
One of your biggest tasks in Outlook, if you choose to accept it, is to
categorize items in folders so that you can find and deal with them. Finding
items can be a chore in a folder with a lot of items, but by categorizing
items, you can find the ones you’re looking for. Categories are color-coded
to make identifying them easier. After you assign a category to an item,
you can arrange items in folders by category, and in so doing, find items.
Categorizing is a great way to stay on top of all the chores you have to do.
Book VI
Chapter 1
Do you need Outlook?
Before you penetrate the mysteries of Outlook,
ask yourself whether you need the application.
If you don’t receive volumes of e-mail, your
calendar isn’t crowded, and the office where
you work doesn’t require you to use Outlook,
consider using an e-mail program that isn’t as
cumbersome as Outlook, or better yet, consider
using a web-based e-mail program.
Outlook is good at organizing e-mail so that
you can find and reply to messages quickly. It
is good at handling volumes of e-mail. Outlook
can help you manage schedules and
coordinate meetings with co-workers. It can help you
keep track of where you’re supposed to be and
when you’re supposed to be there.
On the minus side, however, Outlook has many
more features than most people need, and all
these features clutter Outlook and make it hard
to use. What’s more, e-mail messages are kept
on your computer. Unless you carry around a
laptop, you have to be at your home or office
computer to collect your e-mail. With a
webbased e-mail program, messages are stored
on a server on the Internet, and all e-mail
activity — composing, sending, and receiving
messages — is accomplished through a Web
browser. You can be in Timbuktu and still
collect your e-mail if you can find a computer with
an Internet connection. You don’t have to be at
home or at the office to read your e-mail.
If web-based e-mailing appeals to you, ask
your Internet service provider whether it
offers a web-based e-mail service. Or check
out Google Mail ( www.gmail.com ), which
is free and easy to use. Google Mail offers a
calendar and other amenities as well as
e-mailing. If you want to keep it simple and you can
manage to do that, steer clear of Outlook.
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