Microsoft Office Tutorials and References
In Depth Information
Categorizing Items
Creating a category
Follow these steps to create a category for organizing folder items:
1. Select an item in a folder to which you want to assign your new
category.
2. On the Home tab, click the Categorize button and choose All
Categories on the drop-down list.
You see the Color Categories dialog box, as shown in Figure 1-2. At
this point, you can create a category from scratch or revamp one of
Outlook’s color-named categories:
Figure 1-2:
Click the
New button
or Rename
button to
create
a new
category.
Creating your own category: Click the New button to open the Add
New Category dialog box, as shown in Figure 1-2. Then enter a name
for your category and choose a color on the drop-down list. While
you’re at it, you can open the Shortcut Key drop-down list and
choose a shortcut key combination for assigning your new category
to items (see Figure 1-2). Click the OK button in the Color Categories
dialog box.
Renaming a category: In the Color Categories dialog box (see Figure
1-2), select a color category, and click the Rename button. Then
enter a new name where in place of the old one. You can choose a
different color for your category by choosing a color in the Color
drop-down list. To assign it a shortcut key, open the Shortcut Key
drop-down list and choose a shortcut key combination.
To delete a category, return to the Color Categories dialog box, select the
category’s name, and click the Delete button. Although the category is
deceased, items to which you assigned the category keep their category
assignments.
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