Microsoft Office Tutorials and References
In Depth Information
Cleaning Out Your Folders
Figure 1-5:
Click the
Open File
Location
button to
find out
where your
Outlook file
is located.
4. Select your .pst file and click the Open File Location button.
Windows Explorer opens, and you see the folder where your .pst file
is kept.
5. Close Outlook.
Sorry, but you can’t back up a .pst file if Outlook is running.
6. To back up the file, right-click it in File Finder or Windows Explorer,
choose Send To on the shortcut menu, and choose the option on the
submenu that represents where you back up files.
If an accident befalls your computer, copy the backup .pst file that you
made into the folder where the .pst file is stored on your computer.
Cleaning Out Your Folders
Getting rid of unneeded items in folders is essential for good mental health.
All that clutter can be distressing. Earlier in this chapter, “Deleting E-Mail
Messages, Contacts, Tasks, and Other Items,” explains how to muck out
folders by emptying them. These pages explain two more techniques for
removing detritus from folders — archiving and the Mailbox Cleanup command.
Archiving the old stuff
In some cases, Outlook puts e-mail messages, tasks, and appointments older
than six months in the Archive folder, a special folder for items that Outlook
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