Microsoft Office Tutorials and References
In Depth Information
Cleaning Out Your Folders
thinks are stale and not worth keeping anymore. Outlook calls sending these
items to the Archive folder ”autoarchiving.” Items that have been archived
aren’t lost forever. You can visit them by opening the Archive Folders folder
and its subfolders on the Folder pane. These folders and subfolders are
created automatically the first time you archive items.
Archiving is a way of stripping your mail folders, tasks lists, and calendar of
items that don’t matter anymore. How and when items are archived is up to
you. To archive items, you can archive them on your own, establish a default
set of archiving rules that apply to all folders, or, if a folder needs individual
attention and shouldn’t be subject to the default archiving rules, establish
special rules for that folder. Each folder can have its own set of archiving
rules or be subject to the default rules.
Book VI
Chapter 1
To tell Outlook how to archive old stuff:
Establishing default archiving rules: On the File tab, choose Options to
open the Outlook Options dialog box. Then, on the Advanced tab, click
the AutoArchive Settings button. You see the AutoArchive dialog box
shown in Figure 1-6. See “Default archiving rules.”
Establishing rules for a specific folder: Select the folder, go to the
Folder tab, and click the AutoArchive Settings button. You see the
AutoArchive tab of the Properties dialog box, as shown in Figure 1-6. See
“Archiving rules for a folder.”
Archiving a folder on your own: On the File tab, choose Info, and in
the Account Information window, click the Cleanup Tools button and
choose Archive on the drop-down list. You see the Archive dialog box.
Select the folder with the items you want to archive and click OK.
Figure 1-6:
the default
rules (left)
and rules
for a folder
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