Microsoft Office Tutorials and References
In Depth Information
Cleaning Out Your Folders
Default archiving rules
Negotiate these options in the AutoArchive dialog box to establish default
archiving rules (see Figure 1-6):
Run AutoArchive Every: Enter a number to tell Outlook how often to
archive items.
Prompt Before Archive Runs: If this check box is selected, you see a
message box before archiving begins, and you can decline to archive if
you want by selecting No in the message box.
Delete Expired Items (E-Mail Folders Only): Select this check box to
delete all e-mail messages when the time period has expired.
Archive or Delete Old Items: Deselect this option if you don’t want to
archive items.
Show Archive Folder in Folder List: Select this option if you want to
keep the archived version of the folder in the Folder pane. Archived
items are kept in this folder so you can review them.
Clean Out Items Older Than: Choose a cut-off time period after which
to archive items.
Move Old Items To: Click the Browse button and select a folder if you
want to store the Archive file in a certain location.
Permanently Delete Old Items: Select this option if you want to delete,
not archive, old items.
Archiving rules for a folder
Choose among these options in the Properties dialog box to establish
archiving rules for a specific folder (refer to Figure 1-6):
Do Not Archive Items in This Folder: Select this option if items in the
folder aren’t worth archiving.
Archive Items in This Folder Using the Default Settings: Select this
option to defer to the default archiving rules for the folder.
Archive This Folder Using These Settings: Select this option to
establish archiving rules for the folder.
Clean Out Items Older Than: Choose a cut-off time period after which
to archive the items in the folder.
Move Old Items to the Default Archive Folder: Select this option to
move items to the folder you selected as the default.
 
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