Microsoft Office Tutorials and References
In Depth Information
Cleaning Out Your Folders
✦ Move Old Items To: Click the Browse button and select a folder if you
want to store the archived items in a specific location.
✦ Permanently Delete Old Items: Select this option if you want to delete,
not archive, items in this folder.
Besides archiving, another way to remove bric-a-brac automatically is to
take advantage of the Rules Wizard to delete certain kinds of e-mail messages
when they arrive. See Chapter 3 of this mini-book for more information.
Running the Mailbox Cleanup command
The Mailbox Cleanup command is an all-purpose command for finding e-mail
messages, archiving items, deleting items, and deleting alternate versions of
items. To use the command, go to the File tab, choose Info, click the Cleanup
Tools button, and choose Mailbox Cleanup. You see the Mailbox Cleanup
dialog box shown in Figure 1-7. The dialog box offers a speedy entrée into
these different Outlook tasks:
✦ Seeing how much disk space folders occupy: Click the View Mailbox
Size button and then take note of folder sizes in the Folder Size dialog box.
✦ Finding items: Select an option button to find items older than a certain
number of days or larger than a certain number of kilobytes, enter a days
or kilobytes number, and click the Find button. You land in the Advanced
Find dialog box. Earlier in this chapter, “Conducting an advanced search”
explains this dialog box. Use it to select items and delete them.
out the mail