Microsoft Office Tutorials and References
In Depth Information
Finding Your Way Around the Office Interface
Groups tell you what the buttons and galleries above their names are used
for. On the Home tab in Excel, for example, the buttons in the Font group are
for formatting text. Read group names to help find the command you need.
Many groups have a group button that you can click to open a dialog box or
task pane (officially, Microsoft calls these little buttons dialog box launchers,
but let’s act like grownups, shall we?). Group buttons are found to the right
of group names. Move the pointer over a group button to open a pop-up help
box with a description of the dialog box or task pane that appears when the
button is clicked (refer to Figure 1-6).
Buttons and galleries
Go to any tab and you find buttons of all shapes and sizes. What matters
isn’t a button’s shape or size, but whether a down-pointing arrow appears
on its face. Click a button with an arrow and you get a drop-down list with
options you can choose.
You can find out what clicking a button does by moving the pointer over it,
which makes a pop-up description of the button appear.
Built in to some tabs are galleries. A gallery presents you with visual options
for changing an item. When you move the pointer over a gallery choice, the
item on your page or slide — the table, chart, or diagram, for example —
changes appearance. In galleries, you can preview different choices before
you click to select the choice you want.
Thanks to live previewing, you can see the results of a menu or gallery
choice before actually making the choice. Here’s how live previewing works:
Move the pointer over an option in a gallery or drop-down list and glance at
your page or slide. You can see the results of selecting the option. For
example, you see a different font or shape color. You can judge whether choosing
the option is worthwhile without choosing the option first.
Mini-toolbars and shortcut menus
A mini-toolbar is a toolbar that appears on-screen to help you do a task, as
shown in Figure 1-7. You can select an option from a drop-down list or click a
button on the mini-toolbar to complete a task. Mini-toolbars are very
convenient. They save you the trouble of going to a different tab to complete a task
Similar to mini-toolbars are the shortcut menus you get when you
rightclick, as shown in Figure 1-7. Right-click means to click the right, not the left,
mouse button. Right-click just about anywhere and you get a shortcut menu
of some kind.