Microsoft Office Tutorials and References
In Depth Information
Addressing and Sending E-Mail Messages
Sending copies and blind copies of messages
When you send a copy of a message, the person who receives the message
knows that copies have been sent because the names of people to whom
copies were sent appear at the top of the e-mail message. But when you send
blind copies, the person who receives the message doesn’t know that others
received it.
Follow these instructions to send copies and blind copies of messages:
Send a copy of a message: Enter e-mail addresses in the Cc text box of the
Message window, or in the Select Names dialog box (refer to Figure 3-2),
select names and then click the Cc->button.
Send a blind copy of a message: On the Options tab, click the Bcc
button, or click the To or Cc button in the Message window to open the
Select Names dialog box (refer to Figure 3-2), select names, and click the
Bcc-> button or else enter addresses in the Bcc-> text box.
Why are these buttons called Cc and Bcc? The Cc stands for ”carbon copy”
and the Bcc stands for “blind carbon copy .” These terms originated in the
Mesozoic era when letters were composed on the typewriter, and to make
a copy of a letter, you inserted carbon paper between two paper sheets and
typed away.
Replying to and forwarding e-mail messages
Replying to and forwarding messages is as easy as pie. For one thing, you
don’t need to know the recipient’s e-mail address to reply to a message. In
the Inbox, select or open the message you want to reply to or forward and
do the following on the Home tab, Message tab, or Reading pane:
Reply to author: Click the Reply button (or press Ctrl+R). The Message
window or Reading pane opens with the sender’s name already entered
in the To box and the original message in the text box below. Write a
reply and click the Send button.
Reply to all parties who received the message: Click the Reply All
button (or press Ctrl+Shift+R). The Message window or Reading pane
opens with the names of all parties who received the message in the To
and Cc boxes and the original message in the text box. Type your reply
and click the Send button.
Forward a message: Click the Forward button (or press Ctrl+F). The
Message window or Reading pane opens with the text of the original
message. Either enter an e-mail address in the To text box or click the
To button to open the Select Names dialog box and then select the
names of the parties to whom the message will be forwarded. Add a
word or two to the original message if you like; then click the Send
button.
 
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