Microsoft Office Tutorials and References
In Depth Information
Sending Files and Photos
Sending a file along with a message
Sending a file along with an e-mail message is called attaching a file in
Outlook lingo. You can send a file or several files along with an e-mail
message by following these steps:
1. In the Message window, go to the Message or Insert tab and click the
Attach File button.
You see the Insert File dialog box.
2. Locate and select the file that you want to send along with your e-mail
Ctrl+click filenames to select more than one file.
3. Click the Insert button.
The name of the file (or files) appears in the Attached text box in the
Message window. Address the message and type a note to send along
with the file. You can right-click a filename in the Attach text box and
choose Open on the shortcut menu to open a file you’re about to
send. Or, if you change your mind about sending the file, you can click
Remove on the shortcut menu.
Here’s a fast way to attach a file to a message: Find the file in File Finder or
Windows Explorer and drag it into the Message window. The file’s name
appears in the Attach box as though you placed it there by clicking the
Attach File button.
Including a photo in an e-mail message
As shown in Figure 3-3, you can include a photo in the body of an e-mail
message. Follow these steps:
1. In the Message window, go to the Insert tab.
2. Click in the body of the e-mail message where you want the picture to go.
3. Click the Pictures button.
You see the Insert Picture dialog box. If the Pictures button is grayed
out and you can’t click it, go to the Format Text tab and click the HTML
button. Choosing HTML as the format for e-mail messages enables you
to send photos in the body of e-mail messages.
4. Locate and select the digital picture you want to send; then click the
Insert button.
The picture lands in the Message window. Book VIII, Chapter 3 explains how
to manipulate graphic images in Outlook and the other Office applications.
Want to remove a picture from an e-mail message? Select it and press the
Delete key.
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